AUTOMATE AND ACCELERATE EXEMPTION CERTIFICATE COLLECTION AND MANAGEMENT
Designed by our team of tax experts, vCERT raises the bar on accuracy and efficiency in managing sales and use tax exemption certificates. vCERT can significantly reduce time spent requesting, collecting and managing certificates, and its electronically generated certificates can virtually eliminate the hassles and costs of collecting, managing and storing paper documents.
Through the use of its exclusive rules-based form system, vCERT helps you and your customers select and complete the correct forms, dramatically improving accuracy while reducing audit exposure and compliance costs. The system also supports the electronic imaging and management of paper certificates if needed, and is flexible and powerful enough to support almost any business process required for manufacturers, wholesalers, distributors, retailers and any other business with exemption certificate needs. What’s more, we are trusted by Fortune 500 companies, and our compliance with SAS 70 standards ensures that your information is always secure.
Do you have store locations? If so, read more about our vCERT Retail Edition.
FEATURES
- Secure “anywhere, anytime” access via the Web
- Certificate requests initiated via e-mail, fax or letter
- Request tracking and management, including automated reminders to speed certificate collection
- Renewal requests generated for expired, voided or invalid certificates
- Powerful rules-based wizard helps select and complete certificates electronically
- Automatically sets expiration dates based on exemption and jurisdiction
- Centralized, digital storage of certificates, easily searchable and retrievable
- Ability to collect, review and index paper certificates sent in via fax or digitally uploaded
- Powerful review and editing tools allow rapid approval of electronically collected certificates
- Supports multiple legal entities and locations
- Extensive reporting capabilities in both PDF and CSV formats
- Web-based solution – easy implementation, and automatic maintenance & updates
BENEFITS
SAVES TIME AND MONEY:
- Fits your business processes. Can be configured and deployed to meet almost any certificate management process. It works the way you want to!
- Easy-to-use. vCert operates like familiar “desktop” software
- Accelerates certificate collection. Makes it easy for your customer to fill out the right form, and automates certificate collection communications with your customers so you spend less time re-calling, faxing, and mailing
- Removes many cumbersome, time-consuming paper processes
- Frees up resources. Significantly less time is spent contacting customers and locating certificates
- Eliminates costly sales tax software installation and maintenance
- Reduces storage costs. Certificates are stored digitally
- Ensures completion and use of appropriate certificate. The Wizard helps customers select the appropriate certificate and lets you know at what stage of completion customers are
- Speeds and increases accuracy of review-pending certificates. The Review tool allows you to quickly approve or reject certificates
- Minimizes outstanding expired and rejected certificates. The Renewal tool allows you to flag and automatically send certificate requests for expired and rejected certificates
- Reduces audit liability
- Eliminates misplaced certificates. Certificates are stored digitally in a database and easily retrievable
- Secure. SAS 70 Compliant
